How Permit Tracking Software Helps Construction Teams

Companies in the construction industry often balance multiple projects at once. This also means juggling the paperwork and permitting that comes with those projects. 

The process for permitting requires many different channels ranging from mailed-in submissions, emails, phone calls, and online portals. When you’re managing multiple projects, it’s easy for your work to get lost in the sea of communications.

The good news? Permit tracking software was designed specifically for companies managing multiple permits to consolidate their communications and maintain an efficient permitting workflow.

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What is permit tracking software?

Permit tracking software helps construction teams organize permits and streamline the permit submission process. Depending on the software that you’re using, permitting software can help untangle the steps needed to submit a permit. Since the submission process varies depending on the municipality, the best permit tracking software considers these unique processes.

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What are the benefits of using permit tracking software?

Implementing permit tracking software into your team’s process has many different benefits. Here are a few examples of how implementing permit tracking software can help your team:

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1) Streamline the permit submission process

The permit submission process is often extremely ambiguous and varies depending on the jurisdiction you’re in. Permit tracking software like PermitFlow helps manage different permit submission processes for different municipalities. This makes it easier for your team to gather all of the documentation you need for a successful submission before applying for your permit.

Knowing all of the documentation you need beforehand helps to minimize any potential delays or setbacks in the permitting process. Permit tracking software like PermitFlow can help you manage permit requirements and minimize any permit-related delays.

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2) Keep multiple permits organized

When you’re managing multiple permits in different municipalities, keeping them organized can become cumbersome. Permit tracking software helps you clearly organize the individual permits you’re submitting and the status of each one. That way, you don’t have to dig through emails, past calls, or online forms to find the right information you need to submit a permit.

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3) Consolidate communications in one place

Using permit tracking software helps to consolidate the communications regarding a specific project to that individual permit. If managing the permitting process with multiple teammates, this is a great way to consolidate communications all in one place so everyone can understand what step comes next without ever having to communicate with each other.

This also helps to maintain documentation as well. If somewhere throughout the process you’re looking for when a document or page was submitted, permit tracking software can help track that information to verify submissions.

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4) Visualize where a permit is in the submission process

Permit tracking software like PermitFlow provides an easy way to visualize where permits are in the submission process. A simple tool like a progress bar can help your team understand when a permit needs specific attention, or if there’s any documentation missing from your submission. When managing multiple permits at once, this is a really simple way to know where your permits are at-a-glance so you know exactly where your project stands at any given time.

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5) Reduce delays and provide accurate timelines

Permitting delays can cause a snowball effect and lead to major cost overruns in a construction project. For example, delays at the permitting stage can mean additional costs towards restaffing during the build phase. To minimize the amount of delays at the initial stage, it’s best to ensure that your team has everything you need during the permit submission process. This minimizes the amount of opportunity for delays, so you can then provide a more accurate timeline for your customers.

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Permit tracking software FAQ

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What is a permit tracker?

A permit tracker is a tool that construction teams use to manage and organize their different permit submissions. Some people use spreadsheets, or physical checklists, but the more efficient way to do this is with permit tracking software like PermitFlow.

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How do I check the status of building permits?

Checking the status of building permits varies depending on the jurisdiction you’re in. The best way to check the status of your building permits is to use permit tracking software like PermitFlow so you can quickly visualize where each of your permits are in the submission process.

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Streamline permit submissions with PermitFlow

With PermitFlow, your team can submit permits, track progress, and communicate about projects all in one, easy-to-use platform. Interested in learning more? Talk to one of our permitting experts today.