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How Permit Tracking Software Helps Construction Teams
Britain Jacobson
Last updated:
Feb 25, 2025
Your construction company probably balances multiple projects at once. This means juggling the paperwork and permit applications that come with those projects.
Permitting requires navigating tons of different channels, from mailed-in submissions, and emails to phone calls and online portals. When you’re managing multiple projects, it’s easy for your work to get lost in the sea of communications.
The good news? Permit tracking software was designed specifically for companies managing multiple permits to consolidate their communications and maintain an efficient permitting workflow. Let’s review how permitting software can be your company’s saving grace when you’ve got a slew of permits to oversee.
What is permit tracking software?
Permit tracking software helps construction teams organize permits and streamline the permit submission process. Depending on the software that you’re using, permitting software can help untangle the steps needed to submit a permit. Since the submission process varies depending on the municipality, the best permit tracking software considers these unique processes.
What are the benefits of using permit tracking software?
Incorporating permit management software into your team’s process can help your team:
1) Streamline the permit submission process
Navigating the maze of jurisdiction-specific permit requirements can be daunting. So often, the county’s website is dense and impossible to parse — or alternatively, it’s so sparse that you can’t find any helpful information.
Permit tracking software like PermitFlow cuts through the confusion by organizing each municipality's unique documentation requirements into clear checklists. By ensuring you have everything ready before submission, you avoid the costly back-and-forth that plagues traditional permit applications.
2) Keep multiple permits organized
Managing multiple permits across different locations shouldn't require detective work. With permit tracking software, every application lives in its own digital workspace — no more digging through scattered emails, deciphering hastily taken phone notes, or hunting through online portals.
3) Consolidate communications in one place
Permit tracking software keeps your entire team on the same page without endless meetings or email chains. When all permit-related communications live in one place, everyone instantly knows what's happening and what's next.
Having a central repository also creates an automatic trail of submission milestones and communications. This proves invaluable if you need to verify your submission at any point.
4) See where a permit is in the submission process
Permit tracking software like PermitFlow provides an easy way to visualize where permits are in the submission process. A simple tool like a progress bar can help your team understand when a permit needs specific attention, or if any documents are missing from your submission.
When managing multiple permits at once, this is a really simple way to know where your permits are at-a-glance so you know exactly where your project stands at any given time.
5) Reduce delays and provide accurate timelines
Permit delays trigger expensive chain reactions throughout construction projects, from rescheduling contractors to extending equipment rentals.
By front-loading the permitting process with proper documentation and organization, you minimize these costly disruptions and can confidently provide realistic timelines to your clients.
Permit tracking software FAQ
What is a permit tracker?
A permit tracker is a tool that construction teams use to manage and organize multiple permit submissions. Some people use spreadsheets or physical checklists, but the more efficient way to do this is with permit tracking software like PermitFlow.
How do I check the status of building permits?
Checking the status of building permits varies depending on the jurisdiction you’re in. The best way to check the status of your building permits is to use permit tracking software like PermitFlow so you can quickly visualize where each of your permits are in the submission process.
Streamline permit submissions with PermitFlow
With PermitFlow, your team can submit permits, track progress, and communicate about projects all in one, easy-to-use platform. Want to learn more? Talk to one of our permitting experts today.
Your construction company probably balances multiple projects at once. This means juggling the paperwork and permit applications that come with those projects.
Permitting requires navigating tons of different channels, from mailed-in submissions, and emails to phone calls and online portals. When you’re managing multiple projects, it’s easy for your work to get lost in the sea of communications.
The good news? Permit tracking software was designed specifically for companies managing multiple permits to consolidate their communications and maintain an efficient permitting workflow. Let’s review how permitting software can be your company’s saving grace when you’ve got a slew of permits to oversee.
What is permit tracking software?
Permit tracking software helps construction teams organize permits and streamline the permit submission process. Depending on the software that you’re using, permitting software can help untangle the steps needed to submit a permit. Since the submission process varies depending on the municipality, the best permit tracking software considers these unique processes.
What are the benefits of using permit tracking software?
Incorporating permit management software into your team’s process can help your team:
1) Streamline the permit submission process
Navigating the maze of jurisdiction-specific permit requirements can be daunting. So often, the county’s website is dense and impossible to parse — or alternatively, it’s so sparse that you can’t find any helpful information.
Permit tracking software like PermitFlow cuts through the confusion by organizing each municipality's unique documentation requirements into clear checklists. By ensuring you have everything ready before submission, you avoid the costly back-and-forth that plagues traditional permit applications.
2) Keep multiple permits organized
Managing multiple permits across different locations shouldn't require detective work. With permit tracking software, every application lives in its own digital workspace — no more digging through scattered emails, deciphering hastily taken phone notes, or hunting through online portals.
3) Consolidate communications in one place
Permit tracking software keeps your entire team on the same page without endless meetings or email chains. When all permit-related communications live in one place, everyone instantly knows what's happening and what's next.
Having a central repository also creates an automatic trail of submission milestones and communications. This proves invaluable if you need to verify your submission at any point.
4) See where a permit is in the submission process
Permit tracking software like PermitFlow provides an easy way to visualize where permits are in the submission process. A simple tool like a progress bar can help your team understand when a permit needs specific attention, or if any documents are missing from your submission.
When managing multiple permits at once, this is a really simple way to know where your permits are at-a-glance so you know exactly where your project stands at any given time.
5) Reduce delays and provide accurate timelines
Permit delays trigger expensive chain reactions throughout construction projects, from rescheduling contractors to extending equipment rentals.
By front-loading the permitting process with proper documentation and organization, you minimize these costly disruptions and can confidently provide realistic timelines to your clients.
Permit tracking software FAQ
What is a permit tracker?
A permit tracker is a tool that construction teams use to manage and organize multiple permit submissions. Some people use spreadsheets or physical checklists, but the more efficient way to do this is with permit tracking software like PermitFlow.
How do I check the status of building permits?
Checking the status of building permits varies depending on the jurisdiction you’re in. The best way to check the status of your building permits is to use permit tracking software like PermitFlow so you can quickly visualize where each of your permits are in the submission process.
Streamline permit submissions with PermitFlow
With PermitFlow, your team can submit permits, track progress, and communicate about projects all in one, easy-to-use platform. Want to learn more? Talk to one of our permitting experts today.
